Outlook Express 6

How to : Add a New Email Account
How to : Verify an Existing Email Account
How to : Set up Secure Outgoing Server
How to : Leave a Copy of Messages on Server

Add a New Email Account

1. Open the Outlook Express Program.
2. (If this is your first time running the program, it will automatically start the wizard that sets up your account (it will start by asking for your Display Name), so skip to step #7)
3. Click Tools, a menu will pop up.
4. Click Accounts... at the bottom of the menu. The Internet Accounts box will come up.
5. Click the Mail tab at the top of the box. Any pre-existing email accounts will appear here.
6. Click the Add> button, then click Mail... This starts the setup wizard.
7. On the first page enter your name in the box.
8. Click Next>
9. Enter your full email address in the box. (ie. joesmith@sopris.net)
10. Click Next>
11. There are 3 items on this page, set them as follows:
    • "My server is a POP3 server."
    • "Incoming mail server" : mail.sopris.net (This must be entered in lower case letters.)
    • "Outgoing mail server" : smtp.sopris.net (This must be entered in lower case letters.)

1. Click Next>
2. This page has 2 fields and 2 checkboxes, set them as follows:
   • "Account name" : enter your full email address. (This must be entered in lower case letters.)
   • "Password" : enter your email account password. (This is case sensitive.)
   • "Remember password" : checked
   • "Log on using Secure Password Authentication" : un-checked
3. Click Next>
4. Click Finish. Once again we see the Internet Accounts box.
5. Double-click the mail.sopris.net account. This brings up the Properties box.
6. Click the Servers tab at the top.
7. At the bottom of the page is a checkbox labeled My server requires authentication. Click it so that it becomes: checked.
8. At the bottom of the page click OK. This brings you back to the Internet Accounts box.
9. Click Close. You are done adding the email account.
10. On the Outlook Express main page you see click the Send/Recv button, Outlook Express will now check your mailbox for new mail.

Verify an Existing Email account

1. Open the Outlook Express Program.
2. Click Tools, a menu will pop up.
3. Click Accounts... at the bottom of the menu. The Internet Accounts box will come up.
4. Click the Mail tab at the top of the box. Your email accounts will appear here.
5. Double-click the account name that you want to verify. This brings up the Properties window for that particular account.
6. There are 5 items on this page, set them as follows:
   • The first box contains the name by which you personally refer to the account. This can be mail.sopris.net or any other name you'd like to use for the account.
   • "Name" : your name as you want it to appear in your email recipients' mailboxes. Usually your full name, although it may be left blank.
   • "Organization" : Your business name, if any. This may be left blank
   • "E-mail address" : your full email address. (ie. joesmith@sopris.net)
   • "Reply address" : the address you'd like people to reply to, if any. Leave it blank unless you want people's replies to your emails routed to a different mailbox.
   • "Include this account when receiving mail" : checked.
7. Click the Servers tab at the top.
8. There are several items on this page, set them as follows:
   • "My server is a POP3 server."
   • "Incoming mail server" : mail.sopris.net (This must be entered in lower case letters.)
   • "Outgoing mail server" : smtp.sopris.net (This must be entered in lower case letters.)
   • "Account name" : enter your full email address. (This must be entered in lower case letters.)
   • "Password" : enter your email account password. (This is case sensitive.)
   • "Remember password" : checked
   • "Log on using Secure Password Authentication" : un-checked
   • "My server requires authentication" : checked
9. Click the Advanced tab at the top.
10. There are several items on this page, set them as follows:
    • "Outgoing mail (SMTP)" : 25
    • "This server requires a secure connection (SSL)" : un-checked
    • "Incoming mail server" : 110
    • "This server requires a secure connection (SSL)" : un-checked
    • "Server timeouts" : slide the tick to 1 minute
    • "Break apart messages" : un-checked
    • "Leave a copy of messages on server" : un-checked. The remaining 2 boxes are "grayed out" and cannot be selected.
11. Click Apply
12. Click OK
13. Click Close
14. Close Outlook Express. The next time you start the program these settings you've just created will be in effect.

Set up Secure Outgoing Server

1. This process assumes that you have already properly configured all other settings for the email account.
2. Open the Outlook Express Program.
3. Click Tools, a menu will pop up.
4. Click Accounts... at the bottom of the menu. The Internet Accounts box will come up.
5. Click the Mail tab at the top of the box. Your email accounts will appear here.
6. Double-click the account name that you want set up to use a secure outgoing server. This brings up the Properties window for that particular account.
7. Click the Servers tab at the top.
8. Find the following items at the the page, set them as follows:
   • Outgoing mail server: smtp.sopris.net (This must be entered in lower case letters.)
   • My server requires authentication: checked
9. Click the Settings button. A little Outgoing Mail Server window comes up.
10. Click the circle by "Log on using". The circle should now have a dot in it.
11. Enter the following information here:
    • "User Name" : enter your full email address. (This must be entered in lower case letters.)
    • "Password" : enter your password. (If the password is already filled, delete it and type it in again. It is case sensitive.)
12. "Remember password" should remain checked.
13. "Log on using Secure Password Authentication" should remain un-checked.
14. Click OK. The little Outgoing Mail Server window goes away.
15. Click Apply
16. Click OK
17. Click Close
18. Close Outlook Express. The next time you start the program these settings you've just created will be in effect.

Leave a Copy of Messages on Server

1. Open the Outlook Express Program.
2. Click Tools, a menu will pop up.
3. Click Accounts.. at the bottom of the menu. The Internet Accounts box will come up.
4. Click the Mail tab at the top of the box. Your email accounts will appear here.
5. Double-click the account name that you want to verify. This brings up the Properties window for that particular account.
6. Click the Advanced tab at the top.
7. Find these settings at the bottom of this page, set them as follows:
   • "Leave a copy of messages on server" : checked.
   • "Remove from server after 5 days" : checked.
   • "Remove from server when deleted from 'Deleted Items'" : checked.
8. Click Apply
9. Click OK
10. Click Close
11. Close Outlook Express. The next time you start the program these settings you've just created will be in effect.

Outlook XP, 2002, 2003

How to : Add a New email account
How to : Verify an existing email account
How to : Set up Secure Outgoing Server

Add a New Email Account

1. Open the Outlook 2003 Program.
2. Click Tools, a menu will pop up.
3. Click Email Accounts.. at the bottom of the menu. The Email Accounts window will come up.
4. Click the circle next to Add a new email account.
5. Click Next>
6. Click the circle next to POP3
7. Click Next>
8. The Internet E-mail Settings page has 6 boxes that need to be filled in as follows:
• "Your Name" : enter your full name in the box.
• "E-Mail Address" : enter your full email address in the box. (ie. jondoe@sopris.net)
• "User Name" : enter your full email address. (This must be entered in lower case letters.)
• "Password" : enter your password. (This must be entered in lower case letters.)
• "Incoming mail server (POP3)" : enter mail.sopris.net (This must be entered in lower case letters.)
• "Outgoing mail server (SMTP)" : enter smtp.sopris.net (This must be entered in lower case letters.)
9. Click on "More Settings" and then the "Outgoing Server" tab and put a check in the box next to "My Outgoing server (SMTP) requires authentication and make sure the dot is by "Use same settings as my incoming mail server". You can then click on "Ok".
   
10. Click Next>
11. You have successfully set up the new email account. Click Finish.

Verify an Existing Email account

1. Open the Outlook 2003 Program.
2. Click Tools, a menu will pop up.
3. Click Email Accounts.. at the bottom of the menu. The Email Accounts window will come up.
4. Click the circle next to View or change existing e-mail accounts.
5. Click Next>
6. Click the name of the account that you wish to verify settings on.
7. Click the Change... button.
8. The Internet E-mail Settings page has 6 boxes that need to be filled in as follows:
• "Your Name" : enter your full name in the box.
• "E-Mail Address" : enter your full email address in the box. (ie. jondoe@sopris.net)
• "User Name" : enter your full email address. (It must be entered in lower case letters.)
• "Password" : enter your password. (This is case sensitive.)
• "Incoming mail server (POP3)" : enter mail.sopris.net (It must be entered in lower case letters.)
• "Outgoing mail server (SMTP)" : enter smtp.sopris.net (It must be entered in lower case letters.)
9. Once you have verified these 6 items click Next>
10. Click Finish

Set up Secure Outgoing Server

1. Open the Outlook 2003 Program.
2. Click Tools, a menu will pop up.
3. Click Email Accounts... at the bottom of the menu. The Email Accounts window will come up.
4. Click the circle next to View or change existing e-mail accounts.
5. Click Next>
6. Click the name of the account that you wish to setup a secure outgoing server on.
7. Click the Change... button.
8. The Internet E-mail Settings page has 6 boxes, but only one needs to be changed as follows:
• "Outgoing mail server (SMTP)" : enter smtp.sopris.net (This must be entered in lower case letters.)
9. Click the More Settings... button. The Internet E-Mail Settings window appears.
10. Click the Outgoing Server tab at the top.
11. Click the checkbox by "My outgoing server (SMTP) requires authentication". The checkbox should now be checked.
12. Click the circle by "Log on using". The circle should now have a dot in it.
13. Enter the following information in the 2 boxes here:
    • "User Name" : enter your full email address. (It must be entered in lower case letters.)
    • "Password" : enter your password. (It is case sensitive.)
14. "Remember password" should remain checked.
15. "Log on using Secure Password Authentication" should remain un-checked.
16. Click OK
17. Now you'll see the Internet E-mail Settings window, click Next>
18. Now you'll see the E-Mail Accounts window, click Finish